Position Descriptions

Interested in joining the team?

Please find a description of the PTA positions below.

President - Time Commitment: @ 2-4 hours per week

Busiest Times of Year: Busiest at the beginning of the year but lessens soon; additional special projects as desired

  • Manage overall objectives and strategies of PTA;
  • Act as liaison between parents and principal and staff;
  • Create agenda and facilitate monthly PTA meetings;
  • Create agenda and facilitate PTA board meetings;
  • Write a PTA Newsletter for the school community; unless there is a dedicated Newsletter position created for a parent to do so during the academic year;
  • Create school calendar and budget with Principal and PTA Board Members in April; and
  • Speak at Back to School Night and other events

Vice President - Time Commitment: varies

Busiest Times of Year: Early in school year and in late Spring

  • Assists current PTA President when needed;
  • Act as liaison between parents/staff;
  • Create agenda and facilitate monthly PTA meetings in absence of the President; and
  • Create agenda and facilitate about PTA board meetings in absence of the President;

Secretary - Time Commitment: 20 - 30 hours per year

Busiest Times of Year: Following each PTA meeting

  • Take minutes at PTA meetings. Forward to president for review, and then submit minutes for inclusion on website and on bulletin boards;
  • Make copies of the minutes for the next PTA meeting so they can be approved by the membership; and
  • Handle all postal mail/correspondence for PTA; including thank-you cards.

Treasurer - Time Commitment: 100 hours per year, including attending PTA meetings. Tax return (done by hand) takes about 4 hours.

Busiest Times of Year: Beginning of the year due to learning curve; some early Spring work getting budget ready for Fall

  • With the president and Board, generate the PTA budget;
  • Prepare the annual tax return;
  • Inform committees of budgeted funds;
  • Pay bills and reimbursements as required;
  • Oversee ongoing PTA finances, ensure adherence to approved PTA budget and IRS regulations; and
  • Prepare and present budget report for each PTA meeting as well as for next school year.

Membership Chair - Time Commitment: 2 hours per week; oversees the recruiting of members throughout the school year

Busiest Times of Year: At the beginning of the school year; active at all school events

  • Keeping member records, distributing membership cards and ensuring that LGPS is in good standing with the Virginia PTA; and
  • Compile the PTA Student Directory and distribute it to the membership.

Social Media Chair - Time Commitment: about 3 hours per week

Busiest Times of Year: On-going

  • Maintain and update social media accounts to include, Facebook, Twitter, Instagram, website, and online communication.

Fundraising Committee - Time Commitment: 2 hours per week; much more during peak times

Busiest Times of Year: Around our two major fundraisers: Fall catalog sale and Spring Fundraiser

  • Coordinate, organize and oversee all Fundraising events. Dates should be communicated with PTA Board on a regular basis;
  • Recruit and support committee chairs for key fund-raising events;
  • Act as liaison between parents and principal/staff; and
  • Continue to monitor success of fund-raisers and to recommend changes to fund raising objectives and strategies throughout the year.

Popcorn Committee Chair - Time Commitment: 5 hours per month

Busiest Times of Year: On-going

  • Pop popcorn and distribute to classrooms the last Friday of each month
  • Maintain equipment and supplies for popcorn activities

Box Tops Chair - Time Commitment: 2 hours per week

Busiest Times of Year: varies

  • Collect and submit Box Tops.


Communication Chair - Time Commitment: about 2 hours per week

Busiest Times of Year: On-going

  • Create and distribute flyers for PTA and school events
  • Create and distribute newsletter